A must-have tip to prevent PowerPoint disasters

Wireless internet access is available almost everywhere we go now. But it's still handy to have backup options when you're boxed in somewhere without a strong connection or some other wireless hurdle, especially when making a PowerPoint presentation with embedded web parts.

You don't want to be caught off guard with a dead presentation that won't start because you don't have internet access, do you? Fortunately, Microsoft Office has a feature that can save you from such presentation disasters.

Stay safe with “CD Presentation Pack”

A CD in today's cloud era? Well, it doesn't have to be a CD. This handy feature has been a part of PowerPoint since version 2007, when CDs were important, but today you can “package” Presentations to almost any portable device.

PowerPoint creates a packaged folder with all the essentials of a presentation:media files, fonts, Excel spreadsheets, and other linked files. You can carry this folder or give it to someone. The package also includes the PowerPoint Viewer . Anyone can view the slideshow even if they don't have PowerPoint on their machine.

Here's how to package a presentation:

1. Open your PowerPoint presentation. Go to the File tab> Export> Presentation of the package for CD .
   
2. Give your package a descriptive and easy-to-understand name.
3. Click Add If you want to add other PowerPoint files to the package. The arrows change the display order.
   
4. Click Options . Make sure the files that are linked to your presentation are the package. Select the Linked files checkbox.
   
5. To use embedded TrueType fonts, select the Embedded TrueType Fonts checkbox.
6. Improve security and privacy . Type the password to be used to open the presentation or edit it.
7. Inspect your presentation for hidden data and personal information. Just select the Inspect presentation for inappropriate or private information checkbox before saving the package.
8. In the final step, you can copy the presentation package to a CD. But since they are almost gone, use Copy to folder . Enter a folder name and location, and then click OK.

A little used but useful tool

I have used it once or twice. Not having a backup is a PowerPoint mistake 9 PowerPoint Mistakes to Avoid for Perfect Presentations 9 PowerPoint Mistakes to Avoid for Perfect Presentations It's easy to screw up your PowerPoint presentation. Let's take a look at the mistakes you're likely to make when presenting your slideshow and how to fix them. Read More The CD Presentation Pack simplifies the entire movement of linked files in one go. Keep all your assets in one folder when you create your presentation. It makes everything much more organized..

Has the presentation of the package for CD saved you before?