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How to create custom text expansions in Microsoft Word

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How many times do you have to write the same address, sentence or paragraph every day? Wouldn't it be great if you could create shortcuts for those frequently used words? You could save a significant amount of time and increase your productivity. 5 Microsoft Office Add-ins and Apps to Boost Your Productivity. 5 Microsoft Office Add-ins and Apps to Boost Your Productivity. Microsoft Office supports add-ins that can make your life better. We've compiled a selection of useful productivity apps, primarily for Microsoft Word. They are easy to install in Office 2010 and above. Read more in other areas.

Fortunately, Microsoft Word offers this feature, and it's easy to set up!

How to create custom text expansions in Microsoft Word

How to create custom text expansions in Word

To create custom text expansions in Word, you must modify the AutoCorrect feature. It's the same feature that automatically inserts apostrophes in words like “don't have” or swaps the order of “my” and “me” if you misspell a word like “receive.”

Follow the step-by-step instructions below to create your own custom shortcuts:

  1. Open Word and type the content you want to create a shortcut for.
  2. Highlight the content with your mouse..
  3. Open the File menu.
  4. Click Options .
  5. Select Review in the panel on the right side of the new window.
  6. Click AutoCorrect Options .
  7. You will see your highlighted text in the text box.
  8. In the replacement box, type your shortcut (for example, “addy” could be the shortcut for entering an address).
  9. Click Add .

Once you've saved your changes, each time you type your shortcut and press Space , Word will automatically transform the shortcut into the associated expanded text.