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The Essential List of Microsoft Outlook Keyboard Shortcuts

Of all the desktop email clients, there is no doubt that Microsoft Outlook is the most powerful and flexible of them all. But packed with so many useful features, it can be overwhelming and difficult to navigate unless you know these essential Microsoft Outlook keyboard shortcuts, which we've provided in cheat sheet format.

Keyboard shortcut Description
General shortcuts
F1 Help
F3 Find a contact or other item
F4 Find or replace
F7 Spell checker
F9 Check for new messages
F11 Find a contact
F12 Save As (mail view only)
Delete Delete the selected item (message, task or meeting)
Shift + Ctrl + A Create a new appointment
Shift + Ctrl + B Open address book
Shift + Ctrl + C Create a new contact
Shift + Ctrl + E Create a new folder
Shift + Ctrl + F Open the advanced search window
Shift + Ctrl + H Create a new Office document
Shift + Ctrl + I Switch to inbox
Shift + Ctrl + J Create a new journal entry
Shift + Ctrl + K Create a new task
Shift + Ctrl + L Create a new contact group
Shift + Ctrl + M Create a new message
Shift + Ctrl + N Create a new note
Shift + Ctrl + O Switch to outbox
Shift + Ctrl + P Open the New Search Folder window
Shift + Ctrl + Q Create a new meeting request
Shift + Ctrl + U Create a new task request
Ctrl + Alt + 2 Switch to work week calendar view
Ctrl + Alt + 3 Switch to calendar view for the whole week
Ctrl + Alt + 4 Switch to month calendar view
Message Shortcuts
Shift + Ctrl + R Reply All
Ctrl + A Select all
Ctrl + B Bold
Ctrl + C Copy selected text
Ctrl + F Resend message
Ctrl + H Find and replace text
Ctrl + K Check names against address book
Ctrl + O Open
Ctrl + P Printing
Ctrl + Q Mark selected message read
Ctrl + R Response
Ctrl + S Save message as draft
Ctrl + U Mark selected message as unread
Ctrl + V Paste copied text
Ctrl + X Cut selected text
Ctrl + Y Go to folder...
Ctrl + Z Undo
Ctrl + Alt + J Mark message as Not Junk
Ctrl + Alt + M Mark message for download
Alt + S Send message
Quick Navigation
Ctrl + 1 Switch to mail view
Ctrl + 2 Switch to calendar view
Ctrl + 3 Switch to Contacts view
Ctrl + 4 Switch to task view
Ctrl + 5 Switch to Notes
Ctrl + 6 Switch to folder list
Ctrl + 7 Switch to shortcuts
Ctrl + Period Switch to the next open message
Ctrl + Comma Switch to previous open message
Alt + H Go to Home tab
Alt + Left Go to the previous view in the main Outlook window
Alt + Right Go to the next view in the main Outlook window

Once you've mastered these keyboard shortcuts, you can take your productivity to the next level by learning these Microsoft Outlook Best Practices 6 Outlook Best Practices to Boost Your Workflow 6 Outlook Best Practices to Boost Your Workflow If you spend a considerable amount of time with Outlook, you need to investigate your workflow. Make your email work for you and save time for more important tasks. Learn more and add these useful add-ins to Microsoft Outlook. 6 Free Microsoft Outlook Plugins for Better Emails. 6 Free Microsoft Outlook Plugins for Better Emails. Add-ins can add functionality that Outlook lacks by default. We show you six free add-ins to increase productivity and fun within Outlook. Read more . And if you ever run into trouble, make sure you know these steps to fix just about any problem in Microsoft Outlook How to Fix Common Microsoft Outlook Problems How to Fix Common Microsoft Outlook Problems Is Microsoft Outlook acting on you? We have compiled fixes that should take care of all the most common problems. You'll be back in business in no time. Read more.